Setting up a dataroom can be vital if you’re in the beginning stages of your business and wish to demonstrate to investors the viability of your venture. We’ve observed that firms that are successful in securing funding have a compelling pitch deck and a well-organized and accessible data room.
The most important aspect of setting up an effective data room is structuring the documents and folders in a way that makes it simple for acquirers to understand what they’re looking at. This can include creating an index, or a table of contents that lists the principal folders of your data room (such as “Finance” and “Marketing”). You’ll need to create subfolders in these sections to arrange documents further according to subject. This will help buyers to locate the information they’re looking to find and will speed up the overall due diligence process.
Moreover, you’ll also be sure to have included a section that highlights your existing customers as well as references. This will help investors understand the number of customers you have and how far you’ve come in your field.
Once you’ve finished the structure of your data room, you’re now ready to start inviting users. You can do this by visiting the User Management section on the Manage your Dataroom page. Secure virtual data rooms have the ability to set permissions that are granular, allowing you to invite users with the specific access rights they need to access documents. This is a significant advantage over physical data rooms which require that everyone are present at the same time and can only be accessible during office hours.
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