Boards of directors need to communicate effectively to establish goals for the company and assist in achieving them. Their communications could expose sensitive information, such as financial data that could be disastrous in the incorrect hands.
That’s why secure board communication is essential, especially when technology changes the way businesses operate. To accomplish this, boards need to act and implement secure collaboration tools such as board portals or real-time communication platforms. It is vital that boards monitor and analyze their governance performance, including their approach to secure communication.
For instance a board portal that allows for a seamless transition between formal and informal channels of communication — such as group chats, email, and texting — is crucial for secure board communications. This kind of software could provide a secure, private way to collaborate on documents and allow rapid file sharing and instant discussions. It should have features that allow for granular control of access and deletion and security protocols for encryption and backup.
A solid board portal is crucial, but so are reliable instant messaging apps and meeting scheduling software. These tools must be easy to use, just like popular email, texting or phone applications. They should also be equipped with extra security features, for example the ability of blocking messages and preset contacts. They must also send automatically read notifications, and an “view-only attachment” option that stops downloading, exporting, screen captures and forwarding. To avoid data loss, they should also be backed up in multiple locations as well as remote ones.
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