https://www.board-room.blog/how-characteristics-of-board-of-directors-affect-companys-performance
Video conferences allow remote board members to see each other even if they’re using different devices. Non-profits have the option of choosing from a wide range of low-cost or free video conferencing platforms for their meetings, such as Zoom, GoToMeeting, WebEx and Google Meet. Nonprofits may also opt to utilize a board-management software that has a meeting interface to allow remote participation, without leaving the platform.
While the majority of discussions at a meeting are conducted through audio the ability to see facial expressions can be a great way to encourage more participatory and interactive meetings. To ensure that everyone is heard, have the chair invite board members to speak who haven’t spoken, and limit the number of people who speak at the same time. This ensures that no one person dominates the discussion and allows for a more balanced process of decision-making. To cut down on background noise, request that participants turn off their mobile phones and use the silent button when they’re not speaking.
Directors who aren’t familiar with the virtual meeting platform and are hesitant to speak up. This limits their engagement and their effectiveness. This can be addressed by providing a simple meeting interface, and offering an education session to familiarize participants with the system and encouraging them to practice prior to the actual meeting. The board can also create a strict agenda with deadlines for each item. This will ensure that the meeting goes smoothly and that the desired outcome is attained. Board directors can highlight documents on their computers and take notes to boost their participation and speed up the meeting. They can share notes with the members to improve collaboration and the quality of their meeting minutes.
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