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When companies are in the process of negotiating or making investments in the process, they must look over the vast amount of information. This can be overwhelming, especially in the case of documents that are highly confidential. A virtual dataroom (VDR) allows multiple parties to examine documents simultaneously in a safe environment. This lets the process progress quickly while minimising any security risk.

VDRs are becoming increasingly valuable in a range of industries including M&A fundraising, M&A, and IPOs. The technology is also being used by SMEs and start-ups that have hybrid working teams or work remotely.

When choosing a VDR there are several important factors to consider. These include:

Document Security

There should be a high degree of security for documents within the VDR and access rights that are granular and can be tailored to an individual user or a project. Two-factor authentication is another useful feature because it provides an additional layer of security having users verify their identity through a second method, such as a code they send to their mobile phone.

Streamlined Document Management

There must be a variety of tools that can help manage a project, such as document version control. Administrators can monitor the history of documents and see how they’ve changed. Another useful feature is the ability to add personal notes to documents which cannot be seen by other users. This feature allows team members to highlight crucial elements of a document and helps to prevent miscommunication.