If you’re managing an existing board or preparing your first one, you need to set your organization up for success by establishing an established process. This article provides general guidelines for board meeting procedures to help run meetings with efficiency.
Board members should read the board papers in advance and ask questions. This is a crucial step to keep meetings on schedule and focused. If you allow members to ask questions that are answered in the board package they’ll slow the meeting and allow less time for discussion of important agenda items. Additionally, members must be prepared to disclose any potential conflicts of interests that could impact the discussion.
The chair of create and run better meetings with boarddocs the board should begin the meeting by highlighting the key issues of the meeting and also the highlights from the meetings held prior to the meeting, and the board package. This helps in orienting the attendees and draw participants into the discussion.
When a motion is put forward the board members debate the topic following strict rules about who can speak and the length of their speeches. This ensures that every opinion is equally weighted and the board is able to reach a consensus. It is essential to respect the other members by not interrupting or criticizing them directly during debates.
Following the discussion, the board takes a vote on motions and decides the next step. The company secretary then prepares the minutes of the board’s meeting and sends them to all attendees. They can then approve the minutes at the next board meeting or make any changes as required.
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